Name badges from your guest list.

What makes a name badge work

A badge is read from a metre away, in a second, often while someone is already saying hello. Everything on it should serve that moment.

• The first name is the biggest thing on it. This maker sets the given names large on the top line and the surname under it, so the part people actually say is the part they see first.
• Two lines of detail at most, three at a push. Company and job title are the usual pair. A third line (a city, a team) is fine; a fourth is clutter.
• Colour by role. A band at the foot of the badge that says Speaker, Staff or Volunteer, each in its own colour, tells people who to ask for help without anyone reading a word.
• Keep long names whole. A name that does not fit is set smaller and split where the lines come out even, never cut off.

Getting your spreadsheet ready

Most lists already work as they are. A registration export, a company roster or a list you typed yourself all have the same shape: one person on each row, column names on the first row.

• Names can be one column (“Name”) or two (“First name” and “Last name”). Lists written “Lee, Jordan” are turned the right way round, and names typed in capitals can be fixed in one click.
• Everything else is a column you can choose to print: company, title, department, school, city.
• Emails and phone numbers can stay in the file. Nothing goes on a badge unless you choose it.

Not sure? Download the sample file and paste your people into it.

Printing

On your own printer

Choose Several per page. Badges are laid out on Letter paper with small cut marks outside the grid, so every cut lands between two badges. Card stock (around 65–110 lb) holds up best in a badge holder.

At a print shop

Choose One per page. Each badge gets its own page with a little extra colour past the edge, which is what a shop trims to.

Which size?

3 × 4 in fits the standard clear badge holder. 4 × 3 in is the same holder turned sideways and suits long names. 4 × 6 in is the large lanyard size for conferences and festivals, and 6 × 4 in is that size lying down. The designed templates come in those two large sizes.

Common questions

Is the name badge maker free?

Yes. No account, no sign-up and no limit on how many times you use it. Lists of up to 5,000 people work in one go.

Is my attendee list uploaded anywhere?

No. The file is read by your own browser and the PDF is made there too. Nothing is sent to us or stored, and only your design choices are remembered, on this device. If you choose Tidy with AI, the different answers in your badge columns (company names, job titles) are sent to be tidied: never names or emails, never which answer is whose, and nothing is kept.

Can I fix a mistake in my spreadsheet here?

Yes. Edit any badge to correct a name, a company or a role, and use Tidy with AI to make answers like “google llc”, “GOOGLE” and “Google” read the same way. Your file itself is never changed.

Can I colour-code badges by role?

Yes. Pick a column such as Role or Ticket type for the band at the foot of the badge, and each role gets its own colour.

Can badges fill themselves from RSVPs instead?

They can, if the event is planned on eventsplanning.ai: the RSVP form asks for company or title, and every guest who says yes gets a badge automatically.